### Lesson Plan: Store Keeping Documents
**Level:** Senior Secondary 2
**Subject:** Store Keeping
**Topic:** Store Keeping Documents
**Duration:** 60 minutes
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**Objectives:**
By the end of the lesson, students should be able to:
1. Identify and understand the purpose of key store keeping documents.
2. Describe the importance of maintaining accurate store records.
3. Recognize the various types of documentation used in store keeping.
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### Lesson Outline:
**1. Introduction (10 minutes)**
- Greet the students and settle them down.
- Briefly review the previous lesson to create a linkage.
- Introduce the topic: "Store Keeping Documents"
- Explain the importance of maintaining proper documentation in stores.
- Highlight how these documents ensure efficient and accurate inventory management.
**2. Lesson Presentation (40 minutes)**
**A. Types of Store Keeping Documents (20 minutes)**
1. **Purchase Requisition:**
- **Definition:** A formal request to procure goods or services.
- **Purpose:** Initiates the process for obtaining inventory.
- **Content:** Includes details such as item description, quantity, and desired delivery date.
2. **Purchase Order (PO):**
- **Definition:** A document sent to a supplier to order products.
- **Purpose:** Acts as a contractual agreement between the buyer and the seller.
- **Content:** Contains information about the items ordered, quantities, agreed prices, and delivery terms.
3. **Goods Received Note (GRN):**
- **Definition:** A document that confirms the receipt of goods.
- **Purpose:** Verifies that the items received from suppliers are correct and in good condition.
- **Content:** Details of the received goods, such as item descriptions, quantities, and any discrepancies.
4. **Stock Card/Bin Card:**
- **Definition:** A record of inventory items kept in a specific location.
- **Purpose:** Tracks the movement of items in and out of the store.
- **Content:** Item details, opening balance, receipts, issues, and closing balance.
5. **Inventory Report:**
- **Definition:** A summary of inventory status at a given point in time.
- **Purpose:** Provides information for inventory control and decision-making.
- **Content:** List of all items, quantities in stock, and their value.
**B. Importance of Store Keeping Documents (10 minutes):**
- Assure inventory accuracy and accountability.
- Facilitate efficient store operations and management.
- Provide valuable data for decision-making and planning.
- Help in identifying discrepancies and preventing losses.
- Ensure regulatory compliance.
**C. Real-Life Application and Example (10 minutes):**
- Present a real-life scenario of how store keeping documents are used in businesses or schools.
- Show sample documents (either physical samples or via projector/smart board) and go through them step-by-step.
- Discuss what might happen if these documents are not properly maintained (e.g., loss of stock, financial discrepancies).
**3. Class Activity (10 minutes)**
- **Document Identification and Matching:**
- Provide students with a set of sample store keeping documents (can be simplified or mock versions).
- Ask students to match each document with its correct description and purpose.
- Discuss the answers as a class and clarify any misunderstandings.
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**4. Conclusion (5 minutes)**
- Recap the key points discussed during the lesson.
- Emphasize the importance of meticulous documentation in store keeping.
- Provide a brief preview of the next lesson topic.
**5. Homework (5 minutes)**
- Assign students to create a mock purchase order and a goods received note based on a given scenario.
- Encourage students to bring any questions they might have to the next class.
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### Evaluation:
- Monitor students during the class activity to assess their understanding.
- Collect and review homework to gauge comprehension of the topic.
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**Materials Needed:**
- Whiteboard and markers
- PowerPoint slides or printed handouts with sample documents
- Sample store keeping documents (real or mock)
- Projector/smart board (optional)
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### Additional Notes:
- Adjust the lesson timing as per the class’s pace and understanding.
- Encourage students to share any experiences they might have with storekeeping, whether in part-time jobs or family businesses.
- Utilize any available technology to make the lesson more interactive and engaging. For instance, you could use digital simulations of store keeping scenarios.
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This lesson plan aims to provide a comprehensive understanding of store keeping documents, ensuring that students appreciate their practicality and significance in real-world store management.